Rules For Email
Do use Email But With Caution.Today the world has come under the confined fingers. It means your keyboard can deliver you to the destination of your profession providedyou use it with your mind.
Email is a great source through which a company makes its contacts with the clients and vice versa. But there are some rules of using the Email. Avoiding these rules can make your Email useless. If you are professional in real values then you would have to apply these rules so that this high professional service can be used correctly.
"The Email Should Not Be Large"
Your email should contain the mandatory content only. Reading a long mail is difficult for everyone.
"There Should be an Answer For Each Question"
The email should be with all answers. If there is improper content then queries will rise, which will waste your time along with others too. If the consumer gets the answer before arising the question then they will appreciate the company and will always be connected with you.
"Language Kept In Mind"
Take care of spellings and grammar in Email. Wrong language will jeopardize your impression. The whole message in your mail should be understandable.
"Quick Answer"
If you get mail from any department or other employee answer it quickly. When you get mail from other person it means he needs quick reply.
"Don’t Attach Useless Files"
Email is a high professional option which should n’t be misused. A productive mail is expected from a professional person. Also keep in mind that your documents should not consist of virus.
"Forward"
If you are responding to a mail then click on the reply instead of creating a new mail so that your answer seems original.
"Read The Mail Before Send"
A few people do not read the mail before sending this which creates chances of mistakes. Improving language along with the view of receiver is needed.
"Avoid long Sentences"
Your mail should n’t consist of long sentences.There must be only 15-20 words in a sentence so that user can read it easily.
"Points To Remember"
1.Give the personal touch to the email.
2.Take care of structure and layout.
3.Caution at the time of format.
4.Avoid forwarding the chain letters.
5.Don’t copy mail without permission.
6.Avoid argues on the secret topics.
7.Avoid urgent & important words.
8.Topic should be meaningful.
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