Some common Email rules
- Read the email before you send.
- Always spell check before you send.
- Be concise and to the point.
- Use a meaningful subject line.
- Respond to emails quickly.
- When replying, answer all questions.
- Use proper spelling, grammar & punctuation.
- Avoid long sentences.
- Consider carefully what you write; as it is a permanent record.
- Use cc: field sparingly
- Avoid abbreviations using U instead of you, for example, is unprofessional
- Be careful with formatting
- When forwarding messages, put your comments at the top of the message
- Do not use email to discuss confidential information
- Do not attach files unnecessarily
- Do not TYPE IN ALL CAPS
- Do not overuse Reply to all
- Do not forward chain letters
- Do not request delivery and read receipts
- Do not forward virus hoaxes and chain letters
- Do not attach large files (over 50K) without getting permission from your recipient first.
- Do not forward personal e-mail to a group without getting the authors permission first.
- Do not type more than 65 characters in a line. E-mail programs will wrap the text as wrong points or not wrap it at all.
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